EXCESSIV E AND LUXURY EXPENDITURE POLICY
As adopted by the Board of Directors August 26, 2009
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EXCESSIVE AND LUXURY EXPENDITURE POLICY
As adopted by the Board of Directors August 26, 2009
I. General Policy
It is the policy of the Bank that directors and employees of the Bank utilize corporate
assets in a prudent manner and as such are hereby precluded from engaging in excessive
or luxury expenditures. The following are the Bank’s minimum standards. Directors and
employees are encouraged to impose more strict standards upon themselves when they
deem the relevant circumstances require such standards.
II. Types of Excessive or Luxury Expenditures
Excessive or luxury expenditures can occur in the following areas:
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travel;
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events;
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office and facility improvements and/or renovations;
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entertainment; and
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other activities or events that involve expenditures which are not for staff
development, performance incentives or other similar matters conducted in the
normal course of business and which are not reasonable in amount.
III. Travel Expenses
A. Procedure for Reimbursement. All travel related expenses incurred by a director in
the ordinary course of business shall be submitted to the Chief Financial Officer (CFO)
(“Policy Officer”) on an employee expense report. The Policy Officer will be responsible
for making sure all documentation is appropriately completed and will submit all
approved expenses to Accounts Payable for reimbursement.
All travel related expenses incurred by an employee in the ordinary course of business
shall be submitted by the employee on an employee expense report and approved by such
employee’s supervisor before being submitted to Accounts Payable for reimbursement.
Reimbursement requests by the Chief Executive Officer (“CEO”) must be made by the
Chief Financial Officer (CFO).
Any travel expenditures that are not covered by the foregoing provisions must be
approved in writing by the Chief Financial Officer (if requested by a director or the CEO)
or the employee’s supervisor (if requested by an employee) prior to being incurred.